A well-structured Standard Minutes of Meeting (MOM) template is essential for documenting the proceedings of a formal meeting. It serves as a reliable reference for attendees, decision-makers, and stakeholders. This guide will provide a comprehensive overview of the key elements to consider when creating a professional MOM template in WordPress format.
Header
The header is the first impression a recipient will have of your MOM. It should be visually appealing and include the following information:
Meeting Title: Clearly indicate the purpose of the meeting.
Date and Time: Specify the exact date and time the meeting took place.
Location: Include the physical or virtual location where the meeting was held.
Attendees: List the names and titles of all individuals who participated in the meeting.
Body
The body of the MOM should be organized in a clear and concise manner, facilitating easy reference and understanding. Here are the essential sections:
Call to Order: State the time the meeting was called to order.
Approval of Previous Minutes: Indicate whether the minutes from the previous meeting were approved, revised, or rejected.
Old Business: Discuss any unfinished business from prior meetings and the progress made.
New Business: Address new topics or proposals discussed during the meeting.
Action Items: Clearly outline specific tasks assigned to individuals or committees, along with deadlines.
Announcements: Share any relevant announcements or updates.
Adjournment: Note the time the meeting was adjourned.
Footer
The footer should include the following information:
Distribution: Specify who received copies of the MOM.
Next Meeting Date and Time: Announce the date and time of the upcoming meeting.
Contact Information: Provide contact details for the person responsible for preparing and distributing the MOM.
Design Elements
The design of your MOM template should convey professionalism and trust. Consider the following elements:
Font: Choose a legible and professional font, such as Times New Roman, Arial, or Calibri.
Font Size: Use a consistent font size throughout the document, ensuring readability.
Line Spacing: Maintain appropriate line spacing to improve readability and prevent crowding.
Margins: Set adequate margins to create a balanced appearance and provide space for notes.
Heading Levels: Use heading levels (e.g., H2, H3) to organize the content and create a clear hierarchy.
Alignment: Align the text consistently (left, right, or center) for a professional look.
White Space: Utilize white space effectively to break up the text and improve readability.
Branding: Incorporate your organization’s branding elements, such as logo and color scheme, to create a cohesive and recognizable document.
WordPress Formatting
WordPress offers various formatting options to enhance the appearance of your MOM template. Consider using the following features:
Paragraphs: Use paragraphs to structure the text and improve readability.
Lists: Create numbered or bulleted lists to present items in a clear and organized manner.
Tables: Use tables to organize data or information in a structured format.
Images: If necessary, include relevant images or diagrams to supplement the text.
Hyperlinks: Insert hyperlinks to external resources or related documents.
By carefully considering these elements, you can create a professional and informative Standard Minutes of Meeting template that effectively documents your organization’s meetings.
