Monthly Financial Report Template For Non-Profit Organizations

Essential Sections

1. Executive Summary: This section provides a concise overview of the organization’s financial performance for the month. It should include key metrics such as revenue, expenses, net income, and any significant changes or trends.
2. Income Statement: This statement details the organization’s revenue and expenses for the month. It should include the following categories:

Revenue: Donations, grants, program fees, membership dues, and other income sources.

Expenses: Program expenses, administrative expenses, fundraising expenses, and other costs.

3. Balance Sheet: This statement shows the organization’s financial position at the end of the month. It should include the following categories:

Assets: Cash, investments, property, equipment, and other assets.

Liabilities: Accounts payable, loans payable, and other liabilities.

Net Assets: The difference between assets and liabilities, representing the organization’s equity.

4. Cash Flow Statement: This statement shows the organization’s cash inflows and outflows for the month. It should include the following categories:

Operating Activities: Cash from operations, such as revenue and expenses.

Investing Activities: Cash from investments, such as purchases or sales of assets.

Financing Activities: Cash from financing, such as borrowing or repaying loans.

5. Footnotes: This section provides additional information or explanations for the financial statements. It may include details on accounting policies, significant events, or other relevant matters.

Design Elements for Professionalism and Trust

1. Clear and Consistent Formatting: Use a consistent font, font size, and spacing throughout the Report. This will enhance readability and professionalism.
2. Headings and Subheadings: Use clear and concise headings and subheadings to organize the information and make it easy to navigate.
3. Tables and Charts: Use tables and charts to present financial data in a clear and visually appealing way. Ensure that labels and captions are clear and informative.
4. Currency Symbol: Use the appropriate currency symbol for all monetary amounts.
5. Alignment: Align all numbers to the right and text to the left to improve readability.
6. White Space: Use white space effectively to create a visually appealing and easy-to-read report.
7. Logo and Contact Information: Include the organization’s logo and contact information in a prominent location on the report.
8. Date: Clearly indicate the date of the report.
9. Disclaimer: Include a disclaimer stating that the report is for informational purposes only and should not be considered financial advice.

Additional Considerations

Comparison to Previous Periods: Compare the current month’s financial performance to previous months or years to identify trends and changes.

Budget Variance Analysis: Compare actual results to the budgeted amounts to assess the organization’s financial performance.

Narrative Commentary: Provide narrative commentary to explain any significant fluctuations or trends in the financial data.

Compliance with Standards: Ensure that the report complies with applicable accounting standards and regulations.

Accessibility: Make the report accessible to people with disabilities by using appropriate accessibility features.

By following these guidelines, you can create a professional and informative non-profit monthly financial report that will help stakeholders understand the organization’s financial health and performance.